Rehabilitation Administrative Assistant in 6152 Verde Trail North, Boca Raton, FL at St. Andrews Estates

Date Posted: 11/16/2019

Job Snapshot

Job Description

Join our team at Acts Retirement-Life Communities! Acts has been setting the standard for excellence in senior retirement living since 1972, with a vision founded in faith and guided by a commitment to integrity and loving kindness.

The Rehabilitation Assistant performs routine activities as assigned for the provision of client services and rehabilitation department operations. 

Job Functions   

1. Performs clerical duties within the department, including maintenance of client files and records under the direction of therapists and Rehabilitation Services Director.        

2. Assists in scheduling, transporting and preparation of clients for rehabilitation services.                

3. Files correspondence and other records.             

4. Answers telephone and gives information to caller or routes call to appropriate department and places outgoing calls.  

5. Greets clients, assists with completion of initial paperwork prior to evaluation.  

6. Compiles and types statistical reports, as directed.          

7. Records minutes of staff meetings         

8. Uses various office machines, copies correspondence, and prepares various documents.            

9. Assists with preparation of equipment in the Rehab clinic and lets the Rehabilitation Services Director know when maintenance or attention is required.      

10.  Keeps the Rehab Dept. well stocked with items including but not limited, office supplies, patient treatment supplies, linens, bathroom supplies, cleaning or whirlpool supplies          

11.  Assists with cleaning and maintenance of treatment areas, according to all specific safety and infection control policies and procedures

12.  Assists in departmental communications as delegated, which may include attendance at meetings, communicating with nursing staff, telephoning, and ordering supplies. 

13. May perform other duties as assigned.  

Job Requirements

Education & Experience:

The critical skills and knowledge required to successfully perform the functions of the position are normally obtained thru:

  • High school education
  • More than 2 years clerical experience - post high school.

 

 Critical Skills and Necessary Knowledge:

  • Excellent written, verbal and grammatical skills within the English language
  • Communication and Interpersonal (must be able to work well in a team-oriented environment
  • Excellent computer software knowledge (MS Word, Excel, Outlook, AOD, Millennium)
  • Exceptional customer service, quick evaluation and decision making       
  • Must be able to meet deadlines as required
  • Ability to operate all office equipment (including telephone, computer, copier)
  • Good mathematical skills with the capability to work in fractions, decimal points, and whole numbers
  • Work efficiently with minimal supervision

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